FAA-Certified Pilots Abroad: U.S. Agent Required by July 7FAA-Certified Pilots Abroad: U.S. Agent Required by July 7
Read more - faa.govYour US Agent Of Service - Wherever You Fly
Whether you fly helicopters, airplanes or something else, we provide the U.S. address and mail forwarding you need to stay FAA compliant — fast, secure, and pilot operated.
Sascha, GermanyFast, reliable, and exactly what I needed to stay FAA-compliant while flying in Germany.
Peik, AustraliaPhil and the team made it super easy. Now I don’t worry about losing my FAA certificates due to the new regulation.
Dominik, AustriaThe new FAA regulations were a headache waiting to happen, this service made it a non-issue.
FOR FAA PILOTS
From Pilots For Pilots
Everything You Need.
Choose One Of 3 Plans.
Designed specifically for pilots' unique needs. Basic
The Starter Package
$49
/year
Billed annually
- FAA compliance U.S. Address
- Encrypted pdf scan weekly
- Physical forwarding charged per item
- Support response time - 72h
- Retention before destruction 90 days
- No FAA mail alert (email reminder)
- No license expiration reminder
- No mail handling preferences
- No 1:1 Phone support
MOST POPULAR
Pro
The Pro Reminder Package
$79
/year
Billed annually
- ALL IN BASIC PLAN
- Live set-up call for agent designation and IACRA registration
- Encrypted pdf scan via email within 1 weekday
- Free Physical forwarding for FAA letters (licenses, enforcement)
- FAA mail alert (email reminder)
- License expiration reminder
- Mail handling preferences
- Support response time - 24h
- No 1:1 Phone support
Pro Plus
Everything you need
$199
/year
Billed annually
- ALL IN PRO PLAN
- All letters included, any destination
- SMS/Phone Alert
- 1/month for FAA-related questions
- Support response time - 12h
Fast Service for your mail
Support Europe & US Timezone
Payments with Stripe Checkout
Two Pilots, One Mission
Braveen and Phil
FAA ATP Pilot (Helicopter) CFI, CFII | FAA Commercial Pilot (Airplane)
Braveen Mahendran
Currently a captain in New York City with extensive experience in VIP multi-engine IFR operations, charters, Electronic News Gathering (ENG), organ transplant flights (EMS), sightseeing tours, and flight instruction.
More About Braveen
Drawing on this experience, Braveen is the co-owner of Blue Hill Helicopters in Boston, where he serves as CEO and Chief Pilot. He has applied his operational expertise and industry insight to grow the company into one of the Northeast’s leading aviation training centers. His leadership includes overseeing flight operations, designing training programs, managing aircraft acquisitions, and ensuring FAA compliance. Braveen has also played a key role in aircraft management, developing international flight training programs, and building Boston’s largest helicopter tour operation – delivering both high-quality instruction and unforgettable aerial experiences.
Aviation Specialist
Phil Haupt
FAA Commercial Pilot (Helicopter and Airplane) | CFI, CFII
Experienced in flight instruction, wildfire operations, and helicopter rescue missions with Germany’s ADAC Luftrettung.
Over a decade supporting international pilots in training and compliance.
More About Phil
Phil Haupt is a helicopter and airplane pilot with FAA Commercial, Flight Instructor, and Instrument Ratings, and an EASA Commercial Helicopter License. Originally from Germany, Phil began flying in the U.S. in 2013, gaining extensive operational experience as a flight instructor and co-pilot on CH-54 Skycrane firefighting missions and later as a rescue helicopter pilot with Germany’s ADAC Luftrettung. With a strong background in flight training and real-world emergency operations, Phil understands the unique needs of international pilots working to maintain FAA compliance.
Simple Process
How PilotInbox Works
Our streamlined system ensures you never miss important mail, no matter where you fly.1
Choose your plan
We keep it simple, just a few clicks and your U.S. address is ready to go.
Complete Identity Verification
Submit USPS Form 1583 and verify your identity securely online. This authorizes us to receive and handle your mail per U.S. Postal regulations.
2
3
Update Your FAA Records
Log in to the FAA portal to add your new U.S. address or designate PilotInbox as your official agent for service of process.
We Handle the Rest
Our aviation professionals receive, scan, and forward your FAA correspondence—ensuring compliance and peace of mind wherever you are.
4
Simple Process
Simple, Transparent Pricing
3 Plans, choose for your needs
- FAA compliance mail forwarding service
- All letters scanned, password-encrypted, and emailed securely
- Enforcement letters and licenses shipped via FedEx or USPS
stronger together
Why PilotInbox?
Pilots Helping Pilots!Pilots Helping Pilots
Founded and operated by experienced helicopter and airplane pilots — we understand your needs because we've been there.
Helicopter and Airplane Expertise
Whether you fly rotorcraft, fixed-wing, or something else, we provide tailored support to keep you FAA compliant.
Fast, Secure Mail Handling
Your FAA correspondence is scanned and forwarded quickly and securely — no delays, no stress.
Full FAA Compliance
We help you meet all U.S. Agent for Service requirements under FAA Advisory Circular AC 3-1.
FAQ´s
Everything you need to know about our service.
Who needs a U.S. Agent for Service?
All pilots with an FAA certificate and a foreign mailing address must designate a U.S. Agent for Service to remain compliant with FAA Advisory Circular AC 3-1.
Additionally, pilots applying for an FAA medical certificate with a foreign address must also have an Agent for Service on file.What happens if I don’t designate a U.S. Agent?
The FAA may consider your certificate invalid for service.
This can lead to suspension or enforcement actions if the FAA cannot reliably contact you.
Designating an agent protects your certification and keeps you legally compliant.What does the annual fee cover?
Your fee includes:
- A unique U.S. mailing address for FAA use
- Scanning and password-encrypted emailing of all FAA correspondence
- FedEx or USPS shipping of enforcement letters and licenses
- Full compliance support and renewal reminders
How do I update my FAA address after signing up?
After you register with us, you’ll receive step-by-step instructions to update your mailing address and Agent for Service via the FAA’s USAS portal (https://usas.faa.gov/).
The process is quick and typically completed in minutes.How quickly will I be notified when mail arrives?
Notification times vary based on your subscription level.
Urgent documents (enforcements, certificates) will be forwarded to you after you confirmed your address.
Is my information and mail secure?
Yes.
All scanned documents are password-encrypted with your own password.
Personal information is stored securely and never shared.
We apply strict privacy and confidentiality practices trusted by pilots worldwide.Can I use this address for personal mail or other registrations?
No. This address is strictly for FAA purposes as your Agent for Service. Sending non-FAA mail to the address may result in the mail being returned or discarded.
What if I move or change email addresses?
No problem. You can update your contact information with us at any time by emailing our support team – support@pilotinbox.com . You should also update your contact information with the FAA using the USAS system to keep your record current.
Can you forward my new certificates or ratings?
Yes. If you select Pilotinbox as your mailing address in IACRA and the FAA sends you updated certificates (like after a checkride or CFI renewal), we will scan them and ship the originals to you via FedEx or USPS. However from what we know, the FAA plans to continue mailing certificates to your home address.
What happens when it’s time to renew?
Our system will automatically renew your service. You can cancel the service any time.
How do I contact you if I have an urgent issue?
You can always reach us via email on support@pilotinbox.com
We prioritize urgent FAA correspondence and respond promptly to any critical issues.Which types of FAA certificate holders need a U.S. Agent?
It’s not just pilots!
Under FAA rules, the following certificate holders with a foreign address must designate a U.S. Agent for Service:- Student Pilots
- Pilots (all categories and ratings)
- Flight Instructors
- Ground Instructors
- Mechanics
- Repairmen
- Parachute Riggers
- Aircraft Dispatchers
- Flight Engineers
- Flight Attendants
- Control Tower Operators
- Remote UAS (Drone) Pilots (Part 107)
- Holders of First, Second, or Third Class FAA Medical Certificates
What are the FAA compliance deadlines?
- April 2, 2025 — New applicants must comply.
- July 7, 2025 — Existing FAA certificate holders must comply.
If you do not designate an agent by the deadline, you may not exercise the privileges of your certificate.
What happens if I don't comply?
If you fail to designate a U.S. Agent for Service:
- Your FAA certificate, rating, or authorization may become inactive.
- Aircraft owners may have their registration certificates declared ineffective.
Compliance is critical to maintain your legal status with the FAA.
Contact
We help you with every questions about PilotInBox